Privacy Policy

Last Updated: January 18, 2026

1. Introduction

Welcome to Samay Rekha. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our employee attendance and time tracking application ("Service"). Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the Service.

2. Information We Collect

2.1 Personal Information

We collect the following personal information:

• Account Information: Name, email address, phone number, employee ID, and company affiliation
• Authentication Data: Login credentials, authentication tokens, and security information
• Profile Information: Job title, department, office assignment, and work schedule

2.2 Attendance Data

We collect attendance-related information including:

• Check-in/Check-out Times: Timestamps when employees mark their attendance
• Office Information: Which office location the employee is assigned to
• Work Hours: Calculated working hours based on check-in and check-out times
• Attendance Status: Present, absent, late, or on leave

2.3 What We DON'T Collect

2.4 Technical Information

We automatically collect certain technical information:

• Device Information: Device type, operating system, app version
• Usage Data: Features used, interaction patterns, error logs
• Network Information: IP address, connection type (for security purposes)

3. How We Use Your Information

We use the collected information for the following purposes:

• Attendance Tracking: To record and manage employee attendance and working hours
• Reporting & Analytics: To generate attendance reports and workforce analytics for employers
• AI Features: To provide intelligent insights and answer queries about attendance patterns
• Service Improvement: To enhance our features, fix bugs, and improve user experience
• Communication: To send important updates, notifications, and support messages
• Compliance: To comply with legal obligations and maintain audit trails
• Security: To protect against fraud, unauthorized access, and security threats

4. How We Share Your Information

4.1 Within Your Organization

Your attendance data is shared with:

• Your direct managers and HR department
• System administrators within your organization
• Authorized personnel who need access for legitimate business purposes

4.2 Third-Party Service Providers

We may share data with trusted third-party service providers who assist us in:

• Cloud hosting and data storage (Firebase, Google Cloud)
• Analytics and performance monitoring
• Customer support and communication
• Payment processing (for subscription management)

All third-party providers are contractually obligated to protect your data and use it only for specified purposes.

4.3 Legal Requirements

We may disclose your information if required by law, court order, or government regulation, or if we believe disclosure is necessary to:

• Comply with legal obligations
• Protect our rights, property, or safety
• Prevent fraud or security threats
• Respond to lawful requests from public authorities

4.4 Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred to the acquiring entity, subject to the same privacy protections.

5. Data Security

We implement industry-standard security measures to protect your information:

• Encryption: Data is encrypted in transit (TLS/SSL) and at rest
• Access Controls: Role-based access with multi-factor authentication
• Regular Audits: Security assessments and vulnerability testing
• Secure Infrastructure: Hosted on enterprise-grade cloud platforms
• Data Backups: Regular backups with disaster recovery procedures

However, no method of transmission over the internet is 100% secure. While we strive to protect your data, we cannot guarantee absolute security.

6. Data Retention

We retain your information for as long as:

• Your account is active and you're employed by the organization
• Required to provide our services
• Necessary to comply with legal obligations (typically 3-7 years for employment records)
• Required to resolve disputes and enforce our agreements

After the retention period, we securely delete or anonymize your personal information.

7. Your Rights and Choices

7.1 Access and Correction

You have the right to:

• Access your personal information and attendance records
• Request corrections to inaccurate data
• Download your data in a portable format

7.2 Data Deletion

You can request deletion of your account and associated data. Note that:

• Some data may be retained for legal compliance
• Anonymized data may be retained for analytics
• Your employer may have separate retention requirements

7.3 Opt-Out Options

You can opt out of:

• Non-essential email communications
• Push notifications (via device settings)
• Certain data collection features (where applicable)

7.4 Exercising Your Rights

To exercise any of these rights, contact us at privacy@samayrekha.com or through your organization's HR department.

8. Children's Privacy

Samay Rekha is not intended for use by individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have collected data from a child, we will take steps to delete it promptly.

9. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place, including:

• Standard contractual clauses approved by regulatory authorities
• Compliance with applicable data protection laws
• Adequate security measures in all jurisdictions

10. Cookies and Tracking Technologies

We use cookies and similar technologies to:

• Maintain your login session
• Remember your preferences
• Analyze usage patterns and improve our service
• Provide personalized experiences

You can control cookie preferences through your browser settings, though this may affect functionality.

11. AI and Automated Decision-Making

Our AI features analyze attendance data to provide insights and answer queries. These AI systems:

• Do not make employment decisions automatically
• Serve as tools to assist managers, not replace human judgment
• Are transparent in their operations and can be reviewed by administrators
• Can be overridden or corrected by authorized personnel

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by:

• Posting the updated policy on our website
• Sending an email notification to registered users
• Displaying an in-app notification

Your continued use of the Service after changes constitutes acceptance of the updated policy.

13. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

14. Compliance

Samay Rekha is committed to compliance with applicable data protection laws, including:

• India's Information Technology Act, 2000 and IT Rules
• Personal Data Protection Bill (when enacted)
• GDPR (for European users)
• Other applicable regional privacy regulations